Zbix MailXtract
Turn email archives into structured business data
Extract attachments, email metadata, signatures, and contact information from your email archives — entirely on your machine. No cloud upload, no data leaving the device.
How it works
One pipeline — from inbox to structured records
MailXtract reads from your email sources, runs every extraction step locally, and delivers clean, queryable output — contacts, metadata, attachments, and logs.
- Inputs
- Outlook live mailboxes, PST personal archives, MSG saved messages, EML RFC-822 files
- Processing
- MailXtract Extraction Engine — local, data never leaves the device
- Outputs
- Structured contact database, email metadata, extracted attachments, audit logs
Inside MailXtract
The actual desktop application
Local-first extraction, contact capture, and a searchable contacts database running on the operator machine.
Key features
Everything you need to unlock email data
Eight extraction capabilities that cover the full spectrum — from raw attachments to clean contact records and compliance-ready audit logs.
Attachment extraction
Pull every attachment out of an email set — documents, images, archives — and save them to structured folders for review or intake.
Email metadata capture
Capture sender, recipients, subject, dates, and folder paths so each message becomes a structured, queryable record.
Signature & contact extraction
Read email signatures and message bodies to lift names, roles, phone numbers, and addresses into clean contact fields.
Searchable contact database
Consolidate extracted contacts into a single searchable database you can sort, dedupe, and export on demand.
Date-range, sender, subject & folder filtering
Scope a run precisely — by date range, sender, subject keywords, or mailbox folder — so you process only what matters.
Duplicate handling
Detect and collapse duplicate contacts and attachments across a mailbox so the output stays clean and de-duplicated.
Local processing
Extraction runs entirely on the operator's machine — data never leaves the device, suiting sensitive and regulated archives.
Audit-friendly extraction logs
Every run records what was processed and exported, producing logs that support compliance and chain-of-custody review.
Inside MailXtract
The actual desktop application
Local-first extraction, contact capture, and a searchable contacts database — running entirely on your machine.
Supported sources
Designed to support the email formats you already have
Zbix MailXtract is designed to support Outlook, PST, MSG, and EML — the formats that make up the bulk of business email archives.
Outlook
Live Outlook mailboxes & profiles
PST
Outlook personal storage archives
MSG
Individual saved Outlook messages
EML
Standard RFC-822 email files
“Designed to support” — source compatibility is confirmed during trial. Additional format support is under active development.
Export & output
Get your data in the format that works for you
Extracted records export to Excel, CSV, or a local searchable database — ready to drop into downstream tools, CRMs, or document intake workflows.
Excel (.xlsx)
Formatted workbooks for analysts — contacts, metadata, and attachment indexes in ready-to-use sheets.
CSV
Portable, tool-agnostic output that drops straight into CRMs, databases, and migration pipelines.
Local database
A searchable local store of extracted records you can re-query and export again without re-processing.
Download readiness
Windows desktop extraction with local outputs
MailXtract is packaged for practical desktop extraction workflows where archives stay on the operator machine.
Use cases
Where MailXtract delivers results
From PST migrations to compliance reviews, MailXtract covers the extraction scenarios that matter most to IT teams, legal departments, and records managers.
PST review, migration & clean-up
Inventory large PST archives before a migration: extract attachments and metadata, spot duplicates, and decide what to carry forward.
Email contacts → structured records
Turn years of correspondence into a structured contact database — signatures and message data become clean, exportable records.
Legal & compliance archive review
Support discovery and compliance reviews with local-only processing and audit-friendly logs of exactly what was extracted.
Future DeskDox document intake
Extracted attachments and metadata can later feed Zbix DeskDox document-intake — though MailXtract runs perfectly well standalone.
Get started
Ready to unlock your email archives?
Start with a free trial of Zbix MailXtract, or book a consultation to discuss your specific extraction requirements — PST migration, compliance review, or contact consolidation.